We are happy to let you know that my1Office introduces a new digital workspace for contract automation – myContracts. In collaboration with Avokaado, we have carefully integrated their powerful contract management system to my1Office, so you have more business services available in my1Office in just a few clicks.
“Having worked as a consultant and freelancer, I personally felt the pain of using Google Docs to draft and edit contracts. Even with templates, you can still miss important information that needs to be replaced” says Ben Laas-Billson, VP Growth at Avokaado.
“So, you end up with this situation where you’re burning time on non billable work – or if it is billable you’re not delivering value to the customer. Avokaado essentially allows you to take the painful bits out of drawing up and closing contracts so you can focus on what actually matters: growing your business” he continued.
Why should your company get myContracts?
All companies need contracts to run, no matter the size or industry of the company. That is especially true for companies that are expecting rapid growth and plan to hire more employees. Maybe you need a new contractor or are looking to have more business partners? These activities all run on contracts.
MyContracts is a step forward to offering companies the full solution that they need to manage their businesses with a fully digital contract automation system. You can create contracts based on the templates, share them with clients and business partners for review and commenting, and sign the contracts digitally.
It can be quite daunting for users with a non-legal background to go over contracts making sure all the details are correct. In myContracts, template-based contract creation and editing becomes effortless. Just fill in the blanks in the questionnaire, and the information will be inserted automatically. The repetitive information, such as the name, will be modified simultaneously saving you time and cutting down on error-prone copy-pasting.
Everything from legal document drafting to signing happens in one place, saving you hours lost on sending the documents back and forth between all the parties. With myContracts, you can decrease the contract approval time by 82%. That ensures contracts are signed when new customers are warmed up and no time is lost on contract management.
Conventional contract management systems are inefficient
Using conventional ways to manage legal documents where files are exchanged through e-mails can introduce all sorts of problems:
- Time-consuming manual work.
- Risk of manual copying errors and typos.
- Several versions of the same contract creates a risk of sending out the wrong files.
- Hard to keep Word-based templates in line with legislative changes.
- Sending contracts over an e-mail with confidential data increases security risks.
What contract templates does myContracts include?
MyContracts gives you instant access to nearly 100 pre-built contract templates for Estonian companies and 5 carefully chosen and drafted contract templates for both Swedish and Finnish businesses – in English as well as in Swedish or Finnish, respectively. The Finnish and Swedish contracts are drafted carefully by 1Office lawyers based on the needs and demands of our clients.
The automated contract templates in myContracts are fully compliant with local legislation and come with everything you need to get started right away. Every decision will lead to the right clause as it is guided by the best practices. Therefore, it offers companies a perfect opportunity to streamline contract management by reducing the contract approval time and delegate tasks to non-legal personnel.
Ready-made contract templates and unlimited uploads
Just to give an example, myContracts includes many most frequently used contracts, such as NDA, sale of goods, sale of services, loan, and co-operation. The price includes saving and editing five documents each month. You can decide if it is five contracts of the same type or different ones, depending on your company’s needs.
Additionally, you can upload your contracts to myContracts and share them with your clients or business partners for commenting and signing. There’s no limit on these uploads, so you can add as many contracts to myContracts as you wish.
If you need to use another contract that is not in myContracts templates, you can order it from us. Our legal engineers will draft the contract and upload it to myContracts. That way, all your contract templates are kept in one place.
Creating legal documents becomes easy
It is easy to make changes in the contract templates in myContracts as you can quickly and simultaneously modify the repetitive parts of the document, such as the client’s name. The system will make the necessary changes automatically for you so that nothing will be left unnoticed.
The contract templates in myContracts are unbreakable and will not go against the law thanks to the automated choices, formatting options, and tooltips available. Every decision will lead to the right clause or wording as it is guided by the best practices.
To smooth the process even further, you will have a good overview of how the collaborators are progressing with the contract draft. For example, everyone can see who has commented, changed, approved, or signed the contract.
You can be sure that all the contract templates in myContracts are trustworthy as they have been composed by qualified professionals. There’s no worrying if some paragraphs are not compliant with the law or are incorrect – unlike downloading a random contract template you found on the internet.
MyContracts can even be used on mobile phones, allowing you to review contracts or edit while on the go. As all changes are tracked, there’s no need to worry that you will accidentally delete crucial details.
Be in control of the contract drafting process
Knowing each document’s status and a deadline by heart can be a struggle, especially if you have many contracts going at the same time with multiple parties involved. The deadlines set in myContracts will give you peace of mind that everything is running smoothly, and you will not miss anything.
You can check the status of your contracts and take necessary actions before the deadline arrives instead of putting out last-minute fires when some details are wrong or missing. If you want to keep your legal documents organised and be in control of the whole drafting and signing process, then myContracts has got your back.
Use the service based on your needs
Depending on your business, you might have more or less contract drafting and management. So, if you only need the contract templates offered in myContracts for one or two occasions, you can sign up for a month. That way, you can get a hold of the high-quality contracts that are drafted by professionals. We won’t keep you attached as our goal is to improve your company’s administrative tasks based on your needs so you can focus on the core business.
However, if you manage multiple contracts every month, then myContracts is guaranteed to make the contract management process easier for you and your clients.
You can sign up whether you are our existing my1Office client or only want to access myContracts to use the contract templates and convenient document management workspace.
Manage risks in a secure environment
Sending legal documents over e-mail is tedious and time-consuming but also not the most secure option. Things can get lost in e-mail, and if some contract details are left unnoticed or documents disappear, it can harm your business. In myContracts, all the changes and activities of the collaborators are shown in one place, so you have a good overview of the process.
Everybody collaborating on the contract will be notified via e-mail if there have been changes in the document. Your clients or business partners don’t have to sign up for myContracts service to change, comment, or sign the legal documents. They will be invited to contribute through the e-mail link that takes them to an easy sign-up for a temporary account.
MyContracts follows all the regulations stated in the EU GDPR to protect the clients’ personal data and privacy. Since Avokaado is our third-party service provider for myContracts, we kindly invite you to read through their Terms and Privacy Policy.
Sign up for myContracts to make your contract management easy and more efficient
MyContracts is a powerful digital workspace where you can use the ready-made legal document templates and share them with your clients or business partners for editing, commenting, and signing.
Sign up here if you want to make your contract management easy, secure, and more efficient.
